Scattergood Friends School Committee Proposed Minutes
May 18, 2002
Committee Members Present:
Lynn Chakoian, Barb Garlinghouse, Lucy Hansen, Burt Kisling, Perry-O Sliwa,
Dan Treadway, Bob Winchell. Richard Johnson joined us later; no decisions
were made until a quorum was present.
Executive Session
The meeting opened with a closed (executive) session to discuss the preliminary
results of the director evaluation. Copies will be mailed to committee members
not present. A final report will be drafted for approval at the July meeting.
A concern was raised on how to get a better response rate to the evaluation
questionnaires.
Open Session
We had a moment of silence. Ken joined the meeting before brunch.
Search Committee Report
Ads have gone out and some responses are beginning to come in. The committee
(including the two student representatives) has met this month and plans to
meet again in July. The two Yearly Meeting representatives have been chosen.
Two questions have been developed for each candidate to write a response to
and discussions have begun on the criteria for ranking applicants.
There was a discussion of possible salary ranges and benefits for the
next Director and when to make this known to candidates. The Search Committee
was asked to prepare a budget for the completion of their task, for the next
fiscal year, beginning July 1, 2002, and bring it to the July 13 School Committee
meeting.
Other
Considering the size of the school's budget, it is increasingly important
for the School Committee and the Director to spend more time working on and
understanding the financial aspects of the school. The Committee felt that
a workshop/retreat at the November/December meeting on reading and understanding
financial statements/budgets/audits should be planned. Also suggested
was working on getting the subcommittees to be more active. We recognize the
importance of spending time on campus with students and staff and think thatsomething
could be planned for the March meeting to involve everyone.Committee
members are encouraged to spend time on campus throughout the year.
The meeting reconvened after brunch with a moment of silence.
Staff present:
Ken Hinshaw, Margie Figgins, Nan Fawcett, Joey Giffen-Hunter.
Seniors
Traditionally the seniors join us during the May meeting to share their
upcoming plans. Due to a soccer game scheduled today they will not be joining
us. College acceptances are coming in every day.
Minutes of past meeting:
Last meetings minutes were reviewed and accepted with one spelling change.
Subcommittee Reports
The director's report and subcommittee reports were read.
Academics
The Academic committee discussed the
issue of students who need extra support or tutoring help above and beyond
what Scattergood would normally expect to provide. The School Committee
approves charging parents for these additional services. The extra support
may come from a combination of on campus staff and outside help. Next year
will be the start of the new 7 year ISACS cycle.
Spiritual and Community Life
The Community and Spiritual Life committee presented their report and
the student employment program was discussed. The School Committee approves
continuing the student employment program, to maximum of $ 2,000 per academic
year for all students.
Facilities
There was discussion on paving the driveway that touched on donors, costs,
scheduling of work and materials. The School Committee approves upgrading
and improving the driveway if funding can be raised.
Consultation
The financial report was handed out and discussed. The School Committee
approved paying off $90,000 in the 2002-03 fiscal year on the principal of
the 4 plex loan. During the 2003-04 fiscal year we will pay off the
remaining $100,000 principal on the loan.
Development
There was discussion on Nancy's current situation and the development office.
Nancy has received full term disability, although the official letter of
confirmation has not yet been received. Margie Figgins will be stepping
in as interim director of development.
Admissions
The Admissions report was handed out. Ken updated us on changes in staffing
for next year. The family weekend is planned for June 14-16, 2002, with
as yet an undetermined number of attenders.
Technology
The Technology report was presented
and there was discussion on the best way to have the Long Range Plan on the
web, allowing easy editing while keeping control of the integrity of the document.
Human Resources
The Human Resources committee presented a slightly revised recommendationregarding employment
at the school of School Committee members. The policy was approved as
presented.
Iowa Yearly Meeting
The School Committee will have one and a half hours on Thursday afternoon,
July 18th for a larger discussion at Iowa Yearly Meeting on using the Scattergood
campus for other uses such as retreats and workshops. We are looking for
an endorsement from the Yearly Meeting to:
- Use the facilities for other uses besides running a school
and - Empower the School Committee to oversee these activities.
Ken will work on a draft of the proposal and bring it to the July School
Committee meeting for review. Our hope is that the proposal can be then
presented during the business portion of the meeting on Friday morning, July
19th for approval.
We discussed committee self-evaluation, reflections of the past year and
goal setting for next year.
The July 13, 2002 meeting will be held on the Scattergood campus.
Respectfully submitted,
Lucy Hansen and Margie Figgins, Recording clerks for the day
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