ScattergoodFriends School Committee

Approved Minutes

26 July 2011

Mission Statement

Scattergood Friends Schoolchallenges students with a college-preparatory curriculum, farm experience, ashared work program, and community living in the spirit of Quaker faith.

Present: Claire Cumbie-Drake, Ruth Dawson, DebbieGalusha (clerk), Lucy Hansen, Phil Henderson, Lorene Ludy, Callie Marsh, SylviaSanford, Dan Schlitt, Bob Winchell, Allan Winder

Absent: George Bergus, Frank Griffith, Megan Knight,Russ Leckband, Doyle Wilson

Staff Present: Christine Ashley, Margie Figgins,Shelley Hughes, Mark Quee, Nicole Wolf-Camplin

The clerk opened the meeting at the appointed time.She read the following passage:

Therefore, my friends, I implore you by God’s mercy to offeryour very selves to him: a livingsacrifice, dedicated and fit for his acceptance, the worship offered by mindand heart. Conform no longer tothe pattern of this present world, but be transformed by the renewal of yourminds. Then you will be able todiscern the will of God, and to know what is good, acceptable, and perfect.

Let us use the different gifts allotted to each of us byGod’s grace: the gift of inspiredutterance, for example, let us use in proportion to our faith; the gift ofadministration to administer, the gift of teaching to teach, the gift ofcounseling to counsel. If you giveto charity, give without grudging; if you are a leader, lead with enthusiasm;if you help others in distress, do it cheerfully.

With unflagging zeal, aglow with the Spirit, serve theLord. Let hope keep you joyful; introuble stand firm; persist in prayer; contribute to the needs of God’s people,and practice hospitality.

Romans 12: 1-2, 6-8, 11-13

MargieFiggins of the Development Office asked that only people who

wishto be reimbursed for their mileage for travel to the School Committee meetingsturn in their mileage form. The IRS rate of reimbursement for non-profitorganizations is $.14/mile, not the higher rate we have used in the past.

Tomake a mileage donation, School Committee members need to be reimbursed, andthen return the money as a personal check designated as a contribution to theSchool.

Theclerk and the Head of the School reminded us how important it is forfundraising purposes that all members contribute some amount of money to theSchool in order that we have a 100% donation rate from the School Committee.

Minute: We approve the minutes of May 7, openand closed meetings, and the conference call minutes of July 17.

AcademicSub-committee Report

We discussed the upcoming visit of the ISAACS team(ten people) for our re-accreditation in March 2012. The group will stay in theBerquist House. A dinner will be held the week of March 19, to which all SchoolCommittee members are invited. It is hoped that we all can attend that event.Since Sarah Harper-Smith is leaving, a new staff member will be chosen to leadthis work.

Thedifficulty of transporting students for trips and sports events with ourcurrent vehicles arose. The School needs gently-used mini-vans.

Minute: Weapprove changing the handbook to schedule our review of the preliminary budgetin the March meeting, rather than in July as done until now. In the May meetingthe schedule will be to approve the budget.

Minute:We need to change the handbook to include the following statement:

At the occasion of an Interim Head, the clerk andSchool Committee members may be called to be temporarily more involved in theday-to-day operations of the School.

Minute: Weapprove allowing the Consultation and Finance subcommittee to oversee thehiring of a firm to conduct the full audit.

Minute:The yearly Meeting contributionto the school of $50,000 is generous. We will not ask for an increase thisyear.

Minute:We approve the preliminary financial statement, as clarified by Amanda Paul,Business Manager.

Amanda will send us the corrected final statement.

Minute: Weapprove the Long-range Plan, as updated in April 2011. We appreciate the workof the members of the Ad Hoc Committee.

We appreciate the work of Steve Deatherage of YaharaMonthly Meeting

onthe School Committee’s website and link to the Yearly Meeting website.

Debbie Galusha and Callie Marsh will be the SchoolCommittee members of the Retreat Committee for November. The School staff willappoint their member/s.

We approved the following meeting dates for theupcoming school year: September10, November 12, January 14, March 3 in Des Moines at the Meeting House, May12, and July 31.

We much appreciate the work of the staff in preparingreports for us and for the Yearly Meeting.

Callie Marsh, recordingclerk