SCATTERGOOD FRIENDS SCHOOL COMMITTEE

Approved Minutes

7 May 2011

Present: George Bergus, ClaireCumbie-Drake, Ruth Dawson, Debbie Galusha (clerk), Frank Griffith, Lucy Hanson,Phil Henderson, Russ Leckband, Callie Marsh, Sylvia Sanford, Dan Schlitt, DoyleWilson, Bob Winchell, Allan Winder

Absent: MeganKnight, Lorene Ludy

Guest: BarbGarlinghouse, Scattergood Friends School Foundation

Staff: Nicole Wolf-Camplin, Margie Figgins,Christine Ashley, Matt Brown

The meeting gathered in quiet worship atthe appointed time. The clerk read the following:

HowardBrinton wrote “If Quaker schools are to have a right to existence they musthave a peculiar mission.” Douglas Heath responded to Brinton by writing, “The‘peculiar mission’ of a Friends school is to empower its members – faculty,staff, and students – to live more fully in Truth. For Friends, to ‘empower’ isto enable a person to be his or her own minister in seeking that Truth. ‘Tolive more fully’ is to witness in all one’s acts that measure of the Truth onehas experienced. The ‘peculiar mission’ of a Friends school is to educate forgoodness, not by requiring its members to live certain truths, but by enablingthem to live their lives in ways that reveal Truth to themselves and throughthemselves to others.

“The Peculiar Mission of a Quaker School”

PendleHill Pamphlet #225

Minute:We approve the minutesfrom the March meeting with one word change.

Themileage form procedures have changes since they were initially introduced. Forthe development office to be able to count financial contributions from SchoolCommittee members, an actual monetary gift must now be made. School Committeemembers who do not make a financial contribution to the school who have beenchecking the box to donate mileage are asked to requests for reimbursement onceeach year and then donate that amount back to the school if you desire.

The Consultation and FinanceSub-committee reported that the Head and the Business Manager, Amanda Paul, areworking on a budget for next year. The Consultation & Finance Committeewill review it when it is finished. The clerk will then call a conference callmeeting to approve it before the end of the fiscal year on June 30, 2011. The C& F Committee noted that this year’s loss is because of the payment made toTIAA/CREF funds to cover the payments not made last year.

Barb Garlinghouse, clerk ofthe Scattergood Friends School Foundation Trustees, reported that theFoundation will provide information in February about the amount they canprovide the school for the coming year, to enable the School to budget moreaccurately.

Lucy Hanson and the clerkreported that the School Committee is covered by board insurance.

The seniors are on trips atthis time, so their annual report of their plans for next year was not shared.

The clerk has asked thecommittee to be considering possible Yearly Meeting nominations for next year’sSchool Committee.

The clerk will be askingSchool Committee members to note which dates for meetings won’t work for theupcoming school year so a tentative schedule can be set at the July meeting.

The clerk will be asking forinput for which subcommittees School Committee members will be interested inworking on in the upcoming school year. Subcommittee conveners will also be asked for their input.

Minute: Weapprove the financial reports with much appreciation for the good work ofAmanda Paul, Business Manager, and Christine Ashley, Head. We are bothrealistic and hopeful about the coming year.

We enjoyed a visit from KeithShahan, President of ISACS. He answered questions and gave us a sense ofperspective about our work. The School’s audit with ISACS will be in the fallor winter of the next school year.

Debbie Galusha, clerk, askedus to read the newly revised long-range plan, so that we can discuss andapprove it in the upcoming conference call.

The Human ResourcesSubcommittee shared its on-going work on the grievance policy.

Minute: We approve the Vision Statement, aswritten.

Minute:We approve Debbie Galusha’s suggestion that she learn to utilize the web sitefor the school committee, without personal financial outlay.

Wealso discussed the reports of the Academic, Admissions, Facilities,Development, Human Resources, Spiritual & Community Life, and FarmSub-Committees. It has been very helpful to receive the staff reports two weeksbefore the School Committee meets. We appreciate the effort the staff has madeto accomplish that. We thank the staff for their good and constant work for theSchool.

TheSchool Committee moved to a closed meeting.

Callie Marsh, recording clerk